Interagency Agreement components that provide support to our clients include the ability to establish a standard IA number, capture the important data elements, and store the IA attachments.

Our Client Engagements evolve, grow, and mature over time. Amendments and Annual Reviews are supported in ASSIST.

Collaborations help route Fund Requests to the Financial Services Division (FSD). Use the Balances Tab to see the state of all Funding associated with this IA.

Kickstart the acquisition process by using the ‘Create a New Acquisition’ action to pre-populate information from the IA into the Acquisition.

Improvements for Service Charge functionality now provide an enhanced set of cost recovery options. These options will better identify and select the ideal cost recovery strategy for each unique Client Engagement. Some variations include: Fixed fee and schedule billing, On-demand billing, as well as, Labor and labor tracking.

Funding Service functionality allows for clear delineation of one or more Lines of Accounting. With the addition of an auto-populate feature, inputting data is easier.

When Amendments are necessary, you can easily document and update them.

With each Line of Accounting, we capture enough information to ensure that we remain in good standing with our Clients’ funds. This is crucial, as we commit these funds to deliverable Line Items on Awards, or towards covering our Service Charges.

The Acquisition Plan Form provides enhanced ability to identify the planned procurement instrument, the planned level of competition, and other aspects of the Acquisition Process, such as PALT and IGE. Data elements will be passed to FPDS-NG upon awarding the Acquisition. This is in order to fulfill reporting Requirements more completely.

It is of vital importance to identify crucial elements of the overall Requirements. You can later use this information to streamline data entry for each Line Item.

The Multi-Tenant Flag enables a combination of S1 and S2 Interagency Agreements within an Acquisition and Award. As the User, you will have the ability to identify Acquisitions as Multi-Tenant from the start, or to adjust this decision within the lifecycle of the Acquisition and Award.

ASSIST was created to reflect the complexity of our Acquisition strategies with multiple postings (RFIs and Solicitations) and multiple Awards without the need to duplicate data entry.

Within the Presolicitation Package you can design a FAR-compliant structure of your Line Item table that will be used to receive responses, manage funds commitments and certifications, and administer the contract through post-award modifications and invoicing.

If you have solicited in eBuy, SAM Opportunities, or other external sourcing tools, then you can leverage the ‘ASSIST Direct’ workflow path to streamline your data entry on route to Award.

You can satisfy ‘fair-opportunity’ and other competition requirements within an ASSIST Solicitation. Establish the list of interested contractors (including selection of pre-defined fair-opportunity distribution lists), upload attachments, issue Amendments, receive Responses, and establish the closing date all within ASSIST. Systemic controls and audit trails ensure everything is documented properly and all attachments are automatically routed to the Contract File.

With both ASSIST Direct and ASSIST Connect, use the Contractor’s Response to collect information on costs / prices at the Line Item level. This will serve as the basis for selection and proceeding to the Award. ASSIST will allow you to make multiple selections from a single solicitation. This in turn eliminates a significant amount of rework and duplicative data entry.

Create the Award from the Solicitation, then navigate through Preparation, Line Item Updates, Cost Recovery Updates, Commitment, Reviews, Certification, and Signatures.

Connect the Line Items (and Service Charges) on the Award with the individual Lines of Accounting (LOAs) from the associated Funding documents. The Acquisition Team commits each LOA to fund their Line Item. The Federal Services Division (FSD) provides an independent certification of the availability of funds.

Several enhancements have been made to the Award Administration Process. One enhancement allows Line Item quantities to be modified with updates automatically reflected in the Award Document.

Prepare the appropriate Award Form (1449, 300, 30, etc.) to include additional contractual language and associated attachments (i.e., the confirmed copy of the Contract) to be shared with the Contractor. ASSIST will run a series of validations (including all relevant attachments) to ensure that no issues occur proceeding to the Award.

GSA Contracting Officers will use electronic signatures to execute the Award (as usual). However, ASSIST offers new capabilities for Contractors to provide their electronic signature. This includes providing them prior to the CO’s signature and after Modifications (as part of bilateral Awards).

All attachments from the Interagency Agreement, Acquisition, Solicitations, and committed Funding documents automatically show up in the Contract File for the Award. The Contracting Officer and acquisition team members can continue to add additional attachments as needed to proceed to award. Recent updates to the modification process make adjustments effortless prior to certification.

The Contracting Officer and acquisition team members can continue to add additional attachments as needed to proceed to award.

Follow the familiar workflow from Preparation to Award; modifying Line Items, cost recovery, and funding as needed. Follow the familiar workflow from Preparation to Award; modifying Line Items, cost recovery, and funding as needed. ASSIST also contains additional controls and efficiencies for various modification types, including the ability to edit the Cost Recovery Form calculated fee to meet the business line needs. Searching for prior modifications becomes much easier with a summary table and specific meaningful titles for each mod.

Leverage the data collected in ASSIST to transmit and pre-populate all types of Contract Action Reports in FPDS, including all Award-types and IDV-type.

Contractor-submitted Invoices appear with email notifications and automated controls to ensure they are within the dates and Funding provided. ASSIST allows Client Representatives to participate in providing acceptance recommendations. New features give Clients additional details to make these decisions easier. GSA can accept, partially accept, or reject Invoices. These actions offset email communications, payment processing, and automated filing in the Electronic Contract File (ECF).

Reports, Deliverables, Consents to Purchase, Requests to Initiate Purchase, Resume Acceptances, Releases of Claims and more. Throughout contract administration there are lots of opportunities for collaboration between GSA, the Client and the Contractor. The Collaborations feature of ASSIST allows for submission, review, acceptance/rejection, notifications and action items, and automatic filing the Contract File.

Complete the full suite of assisted acquisition services by bringing the award to completion at Closeout. Automated checklists, completion statements, and validations against modified and invoiced balances makes contract closeout much more efficient.

The GSA User will be able to credit a prior billing, then bill it again under a different Line of Accounting. This is known as a “Rebill.” Once a Rebill action is completed and saved, a comment is now automatically added to the associated Line Item commitment form to notify Users.

In some instances, the Invoice may have Line Items that need to be reversed, as though the Invoice and Acceptance never occurred. The GSA User will have the capability to reverse Invoices, billed costs, and fees for all Line Items on a particular Invoice.

New functionality will enable Users to change the methodology of Income Accruals. One approach is to change from manual adjustment accruals to scheduled and self-reversing accruals. In turn, this will automatically calculate expense and income accrual data on the second to last business day of each month.

The Financial Transmission Service offers the ability to manage and inspect the Award Data prior to its release to Pegasys.

GSA now captures Contractor performance metrics within ASSIST! The COR Report feature is a new feature that enables GSA Users with the capacity to: navigate to each applicable Award, Submit quarterly performance ratings on the Contractors performance, as well as, capture ongoing feedback.

The COR Report feature itself is available as a link in the left hand navigation panel of applicable Awards.

You now have the ability to generate, update, and manage PIIDS created in and outside of the ASSIST application.

Currently, ASSIST does not support requests for information. They must be executed in other systems (e.g., eBuy or SAM Opportunities). However, ASSIST can provide the FAR / GSAR-compliant identifier that is necessary.

Within ASSIST, the User can create Project IDs that can be assigned to Service Charges or Awards. This will enable grouped Awards & Service Charges throughout a project to generate reporting data.

You can record your bi-weekly project hours against pre-authorized labor or labor tracking line items. At the end of the month, you will certify your recorded hours for the month for management review and approval. As a Manager, you can conduct End of Month Reviews and track employee timesheets and authorizations. Managers can review certified labor hour records and approve or disapprove as appropriate. Approved labor hours are staged for billing.

ASSIST will automatically bill all approved labor on the 6th business day of the month. Labor data will primarily be the prior month's labor, but can also include approved labor from any past month.

The system will record the tracked labor costs allowing managers to compare their tracked cost against the amount of fixed fee charged separately to the client.